Developing a Dynamic Agenda for Board Directors Meetings

The last few years have brought changes to boards as they adapt to changing circumstances. From a constant pace of regulatory changes to the COVID-19 epidemic, rising technologies and geopolitical tensions board directors are figuring out new ways to communicate with one other and execute their oversight responsibilities.

The creation of a dynamic agenda is a crucial element to ensure that board meetings are productive and efficient. The right mix between the management and strategic topics will assist your board in achieving its objectives while avoiding unnecessary distractions.

A dynamic board agenda begins with the most important topics that allow your team to begin quickly and remain focused. It also includes an item called parking lot for discussions off topic which can be put off until the next meeting.

Plan your board meetings by providing concise executive summaries and board papers instead of lengthy explanations. This will help directors focus on the most important topics for a robust discussion. You might want to add additional information to help your board better be aware of the issues. This could include market information (such as retention and acquisition rates), company financials Key performance indicators or product development milestones.

Avoid discussing sensitive legal issues at board meetings when the general counsel is not present. The protection of attorney-client privilege is vital. It protects your company in the event that an action is brought against any board member.

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